Parish Council information

The Parish Council makes information available in accordance with the provisions of the Freedom of Information Act 2000.

The Freedom of Information Act 2000 gives the public a general right of access to all types of recorded information held by public authorities (which includes local authorities such as the parish council, the district council, and the county council).

This is in addition to individuals’ rights of access to information about themselves under the Data Protection Act 1998, and other existing legislation which already secures public access rights to much information held by a local authority

The Council’s Approach

The council strives to be accountable to the electorate and wishes to be as open and transparent as possible in all its dealings. The council welcomes public interest and involvement in the local government of the community.

The formal provisions of the Freedom of Information Act should not inhibit anyone from raising informally any matters of concern with members of the council or the Clerk.

The council is registered under the Data Protection Act 1998 and abides by the principles of data protection which underpin the act.

Publication Scheme

This council has a Publication Scheme which shows what types of information are available as a matter of course, what format they are provided in, and any charges which may be incurred in obtaining the information.

The Publication Scheme is based on a standard model for parish councils which has been reviewed and approved by the Information Commissioner, the independent official body with responsibility for oversight of the Freedom of Information.

The council will review the scheme from time to time to ensure that it continues to meet the specific needs of the council and the community in Barton Stacey.

Where possible, the council will make information available on the parish web site at no charge. This will include as a minimum the information defined in the Publication Scheme.

Additional information may be made available on the web site as appropriate. There is a comprehensive list of documents which are available on the website (found below), covering those within the Publication Scheme and the additional documents.

For other forms of information provision, any charges will be limited to only as much as is needed to cover the costs of time and materials involved in administration of the request and in providing the information.

Freedom of Information and Transparency code documents

Council Policies

Allotment rules
Allotment rules
Allotment contact details
Form to give contact details for allotment application
Allotment rent details
Form to give payment details for allotment tenancy
Burial Ground Policy
and Minutes of meetings
The council takes minutes of meetings in accordance with the Local Government Act 1972 schedule 12 paragraph 41. Minutes are published when they have been approved by the council, which is generally at the following meeting.
Standing Orders
Financial Regulations
BSPC Grant Form

Code of conduct

Code of Conduct
The council adopted the Model Code of Conduct (Statutory Instrument 2001 No 3576) in accordance with the Local Government Act 2000 section 51 at the meeting on 16 April 2002.

Audit and Accounts

Audit year ended 31 March 2017
Conclusion of Audit
Governance statement
Accounting statements
External auditor certificate
Asset register
Risk assessment

Declaration of councillor’ interests

Please refer to details at TVBC web site.

Requests for Information

Requests for information should be made in writing to the Parish Clerk. Requests can be handed in at parish council meetings or posted to the Clerk at:

The Clerk
Barton Stacey Parish Council
Banyuls
Barton Stacey
Winchester
SO21 3RH

The Clerk is the officer responsible for the council’s compliance with the provisions of the Freedom of Information Act.

The council publishes information in English. Requests for information in transcript in another language, or in any manner other than standard printed form and size will be dealt with on a case by case basis, and may require additional time to respond and may incur additional cost.

Complaints

Complaints about the Council’s response to requests for information should also be directed to the Clerk at the above address.

The opportunity to complain to the Council does not place any limitation on the right of any individual to refer a complaint to the Information Commissioner at the following address:

Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
Fax: 01625 524 510
data@dataprotection.gov.uk
www.informationcommissioner.gov.uk

 

Costs

Draft only

Note that the costs shown below are draft only. The final definition of costs will be completed when the statutory Fees Regulations have been published. A draft of the Fees Regulations is expected to be placed before Parliament in November 2004.

Request

Each request for information which involves copying or inspection incurs an administration charge of £5.00. Additional charges may be made according to the way in which the request is fulfilled.

Copying

A4 photocopy is charged at 25p per sheet.

Inspection

Each inspection which takes place outside a normal parish council meeting is charged according to the time taken by the enquirer, measured in units of 30 minutes, at a rate of £5.00 per unit, with a minimum of one unit.

Despatch

Documents sent by post will incur a charge to cover the costs of packing and postage. The charge will be dependent on the volume of documents involved, the class of postage requested, and the destination.